Archive for the ‘Event Planning’ Category

School’s out! How to Host a Great Graduation Party

Wednesday, May 17th, 2017

graduation party

Whether it’s high school, college or even the 5th grade, this is the season when school is over and those finishing a particular chapter look forward to what comes next. Chances are someone you love is among the graduates this year, and you’d like to help them celebrate their accomplishment. Now is the time to start planning, so here are some things to keep in mind when putting together a killer graduation party.

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4 Awesome Bachelorette Party Ideas

Wednesday, May 3rd, 2017

bachelorette Party

Whether you’re in the wedding party or just a great friend, when you’re throwing a bachelorette party, you want everything to be perfect. A bachelorette party doesn’t have to be what we always see on tv. You can go big, small, loud, quiet… or somewhere in between. Hopefully, you’re familiar with your friend’s style and the style of the wedding. This week, we’ve got a few ideas to inspire you!
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How to Plan Your First-Ever Event

Sunday, April 23rd, 2017

Planning your first event is never easy but with preparation it can be one of the most exhilarating moments of your life. During preparation, it is important to never forget this event is for your guests. Every step of the way should have the guests in mind.

What are the key details you should keep in mind when planning your first event? 

 

Research, Research, Research

There is no test trial when planning your first event. To keep yourself organized from the beginning, manage your event through Eventbrite. In addition, it is important to research the latest trends before the event begins. Personalization is the hottest trend right now in any event. From handwritten name cards to individual parting gifts, this is the perfect way to make sure each person knows he or she is the most important attendee at the event. Natural decorations are key to creating an authentic environment for your guests. The use of seasonal plants, animal furs and bird feathers, including ostrich feathers, creates a warm and inviting ambience for the event.

Lean on Key Influencers in Your Network

It is important to think through key influencers who will be able to help you pull off the event. Months before the event begins, think through your network of friends and the gifts and talents of individuals in this network. Is your friend a calligrapher? Can a family member provide live music during the event? A friend or family member could provide the integral piece to taking the event to the next level.

Communication

There are so many components to an event, so it is vital to communicate to your team, attendees and vendors before, during and after the event. Create to-do lists for each team member so they know their specific roles going into the event. During the event, clearly label directions for attendees and have extra team members ready to answer any questions. After the event is complete, write thank you notes to the key team members and vendors who made it all possible.

Your first event will set the trajectory for your career as an event planner. Take in each moment of the event so you can remember it the rest of your life.

What if it Rains on Your Wedding Day?

Tuesday, April 18th, 2017

rain wedding day

Of all the variables that can go right or wrong on your wedding day, none are quite as far outside of your control as the weather. Weather forecasts being as unpredictable as they are, it’s hard enough to plan for an outdoor event a week in advance, let alone a year. However much you may not want gloomy weather to intrude on your bright and happy occasion, the possibility has to be considered. You can’t control Mother Nature, but you can control how you respond to her meteorological whims. In the season of “April showers,” let’s consider some options for those dreaded rainy-day weddings.

Have a Back-Up Plan

If your wedding and/or reception are outside, make sure you know venues contingency plan—and that it’s acceptable to you. Your venue should be able to move you to a sheltered location and still keep things elegant. If you know the back-up plan in advance, you won’t be surprised or unhappy. And you won’t have the stress of worrying about what will happen when. You don’t want your guests and wedding party to spend a day miserable and drenched!

Be Creative With Your Photos

Believe it or not, some of the best wedding photos are taken on rainy days. You just need to think ahead! Invest in a black-and-white umbrella as a great accessory for pictures on a potentially-rainy wedding day. Identify sites at your venue that will still work. (Gazebos and tasteful overhangs make for great backdrops.)  An experienced photographer will be able to improvise and make the best out of the last-minute change. Make sure your team has some ideas in place ahead of time, just in case!

“Rain, rain, go away!”

Stay positive. You may not be getting the precise event you’d hoped for, but you’re still getting married! There are lovely decorative touches that work indoors, and most of what you’d planned out of doors will still work. Table arrangements, centerpieces and draping might even hold up better when not subjected to outdoor weather. If allowed, consider some lovely candle arrangements, and see if you can hold some floor candelabras in reserve as a stylish note well-suited to either a wedding or reception site.

If the rain insists on sticking around, you have options, and with some planning and forethought, they can be great ones!

What to Look For in a Florist

Wednesday, March 15th, 2017

florist

Whether it’s Valentine’s Day, a birthday or an anniversary, flowers are part of almost every celebration in the world. Any event is enhanced by beautiful floral arrangements. But with so many florists and floral shops out there, how do you know which one is best for you? Here are some tips to make sure you’re choosing the best florist for your event.

Set A Budget

Simply put, flowers can be expensive. The final dollar amount for your event will depend on how elaborate your arrangements are, what flowers you choose and where you live. Floral costs can range from a few hundred dollars to as high as several thousand. If you choose a rare or out-of-season flower, be prepared to pay!

The best first step you can take is to decide on your budget, and stick to it! Get firm estimates from the potential florists you interview. But don’t be afraid to have a back-up choice in case their final proposal is more than your budget.

Find Your Style

A florist’s work is by definition visual, so ask for samples and pictures of their work. You’ll be able to confirm your florist’s decorative style is right for you and that they have the skill level you need. If they don’t have pictures to share, that’s a red flag.

Of course, you need to know your style first! The florist’s look book can also help with this. Is your preferred style classic/formal? Minimalist? (If so, you could save some money!) Or do you prefer the charming chaos of “Anything goes!” so long as it’s pretty?

Wherever you land on style, commit, and be consistent! And don’t focus so much on the flowers you forget the flower holder. Choose vases and floral stands that won’t clash with your overall theme.

Do Your Homework

Learn how much the services of a good florist go for in your area. Look for bargains, but the cheapest service is not always the best. If the quote seems too good to be true, it probably is. Pay attention to local word of mouth as well. When someone is thrilled with the flowers at their event, they won’t hesitate to tell you about it!

Did you love the flowers at your event? What were they? Share in the comments below!

 

image credit: Bara Art

3 Things to Guarantee your Holiday Party is Amazing

Wednesday, November 16th, 2016

Holiday Party

The holidays are almost here, and that means party, party, party! With so many celebrations happening over the next few months, now is the time to consider how your holiday party will stand out from the rest. Whether your budget is big or small, there are a few guidelines that will help guarantee your party is a smashing success!

wes-blog-02-2016-11-holiday-party-02Let’s Talk about Flair

Party decorations come in all shapes, sizes and themes for the holidays. For get-togethers early in the season, fill apothecary jars with acorns, scatter sparkly leaves across the table and use floating pumpkin candles for soft lighting. Later in the season, you’ll find snowflakes and snowmen are popular and universal—even in warmer climates! Holly branches, pine cones and candles set a subtle mood for more elegant festivities. Whatever you do, be creative, and your guests will quickly be in the holiday spirit.

Holiday Party LightsLight Up the Night

When it comes to atmosphere for the holidays, nothing sets the mood like lighting. Many advocate simple white fairy lights as the only tasteful approach to holiday lights. While that option is well-suited to some parties, you shouldn’t feel locked in. Colorful lights enhance the festive mood just as well. No need to go full Griswold but do have some fun! And consider using battery-operated lights to eliminate the hassle of cumbersome and unsightly cords.

Holiday Party MusicTearing up the Dance Floor

There’s no more essential ingredient to a party than music. Keep your playlist centered on catchy tunes with a good beat that will entice your guests onto the dance floor. And while there are great holiday songs you should include, you don’t need to play only holiday-centric tunes. Your party theme should take care of the holiday mood, so get the party started by concentrating on danceable songs that keep things lively.

Follow these simple suggestions, and your holiday celebration will keep everyone’s partying spirit primed clear through to New Year’s!

From Cute to Clever: Event Place Card Ideas You’ll Love

Wednesday, October 19th, 2016

event place card

You definitely don’t have to choose traditional escort or place cards when deciding how you want guests to find their seats. Place card holders come in all shapes and sizes to match every theme. And if you play your cards right (see what I did there?), your place card can even double as your favor! We want your event to be perfect, so this week we’re sharing a few awesome ideas for unique event place cards.

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Don’t Set the Date for these Days!

Wednesday, October 5th, 2016

Set the date

Planning an event far in the future comes with unique challenges, especially when choosing a date! Most people are busy, so you really must give plenty of time to make arrangements. And that means taking into account cultural and social happenings. So what significant national or religious events should you take into consideration when setting a date? (more…)

Creative Party Decorations on a Tiny Budget

Wednesday, September 21st, 2016

decorating on a budget

Decorating is a hugely important part of any event, but you don’t have to spend a lot to make a big splash. There are a number of clever, surprising options that will delight your guests without stretching your budget. Read on for some helpful decorating tips that will get you the most bang for your buck! (more…)

Should You Allow Kids at Your Event?

Wednesday, June 1st, 2016

kids at your event

Whether or not you have kids at your event is totally up to you. If you’re thinking of inviting the younger crowd along with their parents, don’t forget most grown-up functions (like weddings and receptions!) aren’t naturally kid-friendly. Children need activities that appeal to them, so if you want to avoid the boredom tantrums, think ahead! This week, we’re suggesting a few fun ways to entertain your youngest guests. (more…)