Planning your first event is never easy but with preparation it can be one of the most exhilarating moments of your life. During preparation, it is important to never forget this event is for your guests. Every step of the way should have the guests in mind.
What are the key details you should keep in mind when planning your first event?
Research, Research, Research
There is no test trial when planning your first event. To keep yourself organized from the beginning, manage your event through Eventbrite. In addition, it is important to research the latest trends before the event begins. Personalization is the hottest trend right now in any event. From handwritten name cards to individual parting gifts, this is the perfect way to make sure each person knows he or she is the most important attendee at the event. Natural decorations are key to creating an authentic environment for your guests. The use of seasonal plants, animal furs and bird feathers, including ostrich feathers, creates a warm and inviting ambience for the event.
Lean on Key Influencers in Your Network
It is important to think through key influencers who will be able to help you pull off the event. Months before the event begins, think through your network of friends and the gifts and talents of individuals in this network. Is your friend a calligrapher? Can a family member provide live music during the event? A friend or family member could provide the integral piece to taking the event to the next level.
Communication
There are so many components to an event, so it is vital to communicate to your team, attendees and vendors before, during and after the event. Create to-do lists for each team member so they know their specific roles going into the event. During the event, clearly label directions for attendees and have extra team members ready to answer any questions. After the event is complete, write thank you notes to the key team members and vendors who made it all possible.
Your first event will set the trajectory for your career as an event planner. Take in each moment of the event so you can remember it the rest of your life.