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Social Event Planning Tools

Tuesday, April 5th, 2011

I think we can all agree that planning an event can be a source of stress, and can seem complicated and overwhelming.  Chances are, you are probably wondering how you are going to get everything done that you need to do before the event date.  Take a step back and a big deep breath, though — planning is a lot easier if you are organized, and can break it down into steps or tasks.  Then you can just do one thing at a time, cross one item off your to do list every day, and before you know it you’ll be ready and the big day will be here!

 

Getting organized really isn’t that difficult if you have a few tools to help you out.  Software can track your to do list, when each item needs to be done by, your guest list, budget, and so on.  Here are a few suggestions to get you started. (more…)

Birthday Party Planning

Wednesday, June 17th, 2009

iStock_000005673618XSmallWhether you are having a birthday party for a child or an adult, a birthday party is something they will remember forever!  Here are some simple tips for making sure your child has special birthday memories to share with their kids, and your grandparents have a birthday party to brag about!

  • Get a theme:  A theme is great fun!  Some fun themes for a kid’s party are: Fireman Party, Football Party, Princess Party, Character Party, Pirates Party, etc. Some themes for an adult’s party are: Teen Years Party, Favorite Things Party, This is your Life Party (Instead of Over the Hill Party), Black and White Party, Imitation Party, Big Cookout Party, etc.  A theme party just makes it all fun and memorable!
  • Take Time to Actually Plan the Party:  Don’t expect everything to just fall into place without planning!  You are setting yourself up for disaster if you try to wing it.  Kids need constant activities to keep them from getting bored.  Break up the party into 15 minute intervals.  Have games and projects ready at any given moment.  An adult party is a little easier, but you will need to plan on some entertainment and games.
  • Keep the party size to a Controllable Size:  Inviting too many kids could put stress on the birthday child.  Trying to socialize with all those kids takes the fun out of the birthday party.  Just make sure that your child is able to talk with everyone, while still being able to have some fun, too!  Adults can have as many as they want!  That is the joy of being an adult.
  • Decorations are a Must:  Whether you have balloons, banners, or centerpieces, a birthday party is not a party unless there are decorations!  For adult parties, you could get a little more intimate, such as candlelit centerpieces or table and chair coverings!

Planning a birthday party is so much fun.  Just remember to take the time to plan it all out!

Event Planning Software

Thursday, June 11th, 2009

istock_000005921194xsmallEvent planning can be a very frustrating process, which is exactly what event planning is NOT supposed to be – frustrating!  Whether you are planning a wedding or an event for your job, event planning should be fun and exciting.  You are in charge of an important event and it can go smoothly, with a little bit of help!

Consider an event planning software program to help you get rid of the frustration and bring the enjoyment back to event planning. There are many different event planning software programs to choose from.  It is important that you find an event planning program that will fit your needs.  Your event planning software should have the capability to: (more…)

Event Planning Contracts

Tuesday, June 2nd, 2009

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Contracts can be simple or extremely lengthy and detailed.  Do not take for granted that you will be told everything you need to know.  You will want to carefully read what you are signing.

This can be overwhelming.  Sit down with the event planner or subcontractor and have them read it through with you.  They should be able to explain exactly what you are reading at any given point. (more…)

Event Planning Checklist for a Successful Event!

Wednesday, May 27th, 2009

checklistWhether you are planning an event for business or pleasure, it is extremely important to prepare an event planning checklist before you begin any type of planning. Even the simplest events can turn out to be a disaster if you do not prepare a checklist. Why? Simply for the fact that you may just forget some tiny little detail that could ruin the whole event. Or, you may get so busy that you forget to do something big, like hire a caterer! Do not let this happen to you. Take the time to prepare a checklist and you will be sure to have a successful event.

There are so many different occasions for an event that it is impossible to create a checklist specifically for your event on this blog. However, we have created a short checklist that is sure to help if you are in a pinch for time. Remember, though, this is not a detailed checklist and must be tailored to fit your occasion.

  • Decide event purpose
  • Choose a theme
  • Visit potential sites
  • Get cost estimates (site rental, caterer, entertainment, etc.)
  • Create a budget and stick to it
  • Create a mailing list
  • Check for date conflicts
  • Finalize date in writing
  • Get written contracts for site, entertainment, caterer, etc.
  • If event is outdoors, set up an alternative site in case of bad weather
  • Invite and confirm VIPs
  • Set marketing or public relations schedule
  • Create a press release and calendar listings
  • Choose a photographer
  • Make a list of specific pictures you want of the VIPs with certain people.
  • Get biographical information on VIPs
  • Order invitations, tickets, poster, etc.
  • Set up final menu with caterer

Welcome to Event Planning Trends!

Friday, May 22nd, 2009

This blog has been created for you by Wholesale Event Solutions, which offers discount event planning and wedding supplies at wholesale prices to event planners, as well as the general public.

Planning an event can be an expensive process.  You do not have to settle for “cheap” party supplies.  Wholesale Event Solutions can provide you with elegant, high quality products at wholesale prices, such as centerpieces, floor and tabletop candelabras, arches and floral columns, glass vases, table linens, wax and battery operated candles, wedding accessories & favors.  It is our goal to bring back the “fun” in event party planning! (more…)

Coming soon!

Thursday, May 14th, 2009

Welcome to Event Planning Trends, a blog brought to you by Wholesale Event Solutions. More coming in June 2009!