Archive for April, 2017

How to Plan Your First-Ever Event

Sunday, April 23rd, 2017

Planning your first event is never easy but with preparation it can be one of the most exhilarating moments of your life. During preparation, it is important to never forget this event is for your guests. Every step of the way should have the guests in mind.

What are the key details you should keep in mind when planning your first event? 

 

Research, Research, Research

There is no test trial when planning your first event. To keep yourself organized from the beginning, manage your event through Eventbrite. In addition, it is important to research the latest trends before the event begins. Personalization is the hottest trend right now in any event. From handwritten name cards to individual parting gifts, this is the perfect way to make sure each person knows he or she is the most important attendee at the event. Natural decorations are key to creating an authentic environment for your guests. The use of seasonal plants, animal furs and bird feathers, including ostrich feathers, creates a warm and inviting ambience for the event.

Lean on Key Influencers in Your Network

It is important to think through key influencers who will be able to help you pull off the event. Months before the event begins, think through your network of friends and the gifts and talents of individuals in this network. Is your friend a calligrapher? Can a family member provide live music during the event? A friend or family member could provide the integral piece to taking the event to the next level.

Communication

There are so many components to an event, so it is vital to communicate to your team, attendees and vendors before, during and after the event. Create to-do lists for each team member so they know their specific roles going into the event. During the event, clearly label directions for attendees and have extra team members ready to answer any questions. After the event is complete, write thank you notes to the key team members and vendors who made it all possible.

Your first event will set the trajectory for your career as an event planner. Take in each moment of the event so you can remember it the rest of your life.

What if it Rains on Your Wedding Day?

Tuesday, April 18th, 2017

rain wedding day

Of all the variables that can go right or wrong on your wedding day, none are quite as far outside of your control as the weather. Weather forecasts being as unpredictable as they are, it’s hard enough to plan for an outdoor event a week in advance, let alone a year. However much you may not want gloomy weather to intrude on your bright and happy occasion, the possibility has to be considered. You can’t control Mother Nature, but you can control how you respond to her meteorological whims. In the season of “April showers,” let’s consider some options for those dreaded rainy-day weddings.

Have a Back-Up Plan

If your wedding and/or reception are outside, make sure you know venues contingency plan—and that it’s acceptable to you. Your venue should be able to move you to a sheltered location and still keep things elegant. If you know the back-up plan in advance, you won’t be surprised or unhappy. And you won’t have the stress of worrying about what will happen when. You don’t want your guests and wedding party to spend a day miserable and drenched!

Be Creative With Your Photos

Believe it or not, some of the best wedding photos are taken on rainy days. You just need to think ahead! Invest in a black-and-white umbrella as a great accessory for pictures on a potentially-rainy wedding day. Identify sites at your venue that will still work. (Gazebos and tasteful overhangs make for great backdrops.)  An experienced photographer will be able to improvise and make the best out of the last-minute change. Make sure your team has some ideas in place ahead of time, just in case!

“Rain, rain, go away!”

Stay positive. You may not be getting the precise event you’d hoped for, but you’re still getting married! There are lovely decorative touches that work indoors, and most of what you’d planned out of doors will still work. Table arrangements, centerpieces and draping might even hold up better when not subjected to outdoor weather. If allowed, consider some lovely candle arrangements, and see if you can hold some floor candelabras in reserve as a stylish note well-suited to either a wedding or reception site.

If the rain insists on sticking around, you have options, and with some planning and forethought, they can be great ones!

How to Throw a Beautiful Vintage Wedding

Wednesday, April 5th, 2017

vintage wedding

From an opulent Great Gatsby wedding, a more traditional Roaring 20s theme or something in the natty style of the 1960s, a vintage wedding is all about making what’s old seem new again. Although the vintage theme is quite popular, there’s no shortage of ways to put your own stamp on a vintage wedding.

Wondering where to start? There are tons of little touches that will make your event perfect, but hit these three main areas, and you’ll be throwing the vintage wedding of your dreams.

What to Wear, What to Wear?

Dressing the part is important when it comes to dating an era, so you’ll need to put some time and thought into making sure the wedding party looks the part. Your budget will dictate how closely you can re-create the time period you’re aiming for. But keep to the style as closely as possible, and try to make choices that won’t undermine your visual narrative.
You also have the opportunity to decide if you want family members, and even guests, to wear period attire. Although you probably won’t be able to get every guest on board, some will find the idea fun and charming. If you do want others to participate, provide them with suggestions, websites and images to help guide them.

Setting the Scene

The decorations are probably the best and easiest way set the tone for the era-specific atmosphere you’re looking for. Everything from the flowers and the grander design all the way down to knickknacks at the guest tables can speak to your larger theme. Depending on what version of vintage you’re going for, you can choose more classic centerpieces, flower arrangements and even place card holders.

Don’t Skimp on the Cake!

The final piece that’s central to any wedding is the cake, but at a vintage wedding, the bar is raised. Your choice of cake—and how it’s presented—should tie into your vintage wedding theme. Look at your cake stand, serving set and cake topper as the final touch. As for the cake itself, make sure you choose a baker with the skill to execute your vision. You might even want to spend a little extra for a test cake so you’re not disappointed on the day of.

Whatever era and style you’re a fan of, we know your wedding will be beautiful!